Administrative Manager

---

Department

School of Computer Science and Mathematics

Job Type

Administrative

Applicant Type

Citizens of Kazakhstan

Type of Position

Full-Time

Closing Date

Sep 19, 2024

---

KIMEP, School of Computer Science and Mathematics is looking for applicants for the following position: 

 

Job Title: Administrative Manager

Division: Academic                     

Department: SCSM

The position reports to: Dean of SCSM

 

Job Purpose Summary: 

The Administrative Manager is responsible for the day-to-day operation of the School of Computer Science and Mathematics. They supervise the Executive Assistant and the Program and Internship Coordinator.

 

Key responsibilities and Duties: 

• Assist SCSM Dean’s office on a daily basis;
• Manage college operations, support services and academic support;
• Participate in college committees and decision-making and establish, implement and enforce academic policies and procedures;
• Perform tasks that require good skills in organization and planning.

General Responsibilities and Duties:

• Receives student requests and processes them;
• Assists in the process of selection of new CSM faculty members;
• Oversees and directs other administrative staff at CSM;
• Assist the dean in coordinating the academic work at CSM;
• Serves as liaison to, and regularly communicates with, faculty, staff, students and community members regarding college policies, procedures, processes and events;
• Represents the dean on various internal and external committees as required;
• Plans, develops, recommends, oversees budget and approves expenditures; Composes the budget for the Dean's office, data gathering, analysis and monitors its execution;
• Prepares letters and memos, interprets and translates when needed;

Specific Responsibilities and Duties:

• Disseminates college-wide and student emails;
• Resolves college-related issues, concerns, and/or complaints;
• Assists with the preparation for various conferences and full management of events;
• Arranges meetings of SCSM;
• Takes and maintains minutes SCSM's academic committees and advisory boards;
• Manages, organizes and updates data using database applications;
• Prepares reports such as room utilization and availability, space, fixed assets, post-event documents, post-trip documents;
• Ordering stationery, software and catering services;
• Assists in preparing the annual Faculty and Staff Hiring Plan, statistical analysis and final recommendation on behalf of SCSM
• Participates in the staff hiring process through contacting selected candidates, works with
• them on all documents necessary for hiring;
• Coordinates the annual and semester-wide faculty and student recruitment activities for SCSM;
• Organizes and monitors college-wide events (Open House Days, college-wide conferences, seminars, round-tables, opening ceremonies)
• Prepares documents required for attestation and accreditation;
• Organizes orientation meetings for new faculty around KIMEP;
• Budget preparation;
• Preparation of contracts for adjunct faculty, overload forms, monthly time sheets;
• Arranges accommodation and good work conditions for visiting scholars of the College;

Minimum Qualifications: 

• Bachelor's degree in management/administration from a recognized university;
• 3 years experience in an administrative position;
• Excellent managerial skills including organization, planning and multitasking;
• Ability to work creatively and independently;
• Knowledge of modern office practices and procedures;
• Excellent interpersonal skills, proven ability to work effectively with faculty members, students and all levels of administration;
• Skill to communicate ideas and instructions clearly and concisely;
• Excellent technical writing skills;
• Familiarity with academic policies, regulations, rules, and program curricula;
• Excellent writing and oral communication skills in English and Russian;
• Good computer skills;
• Attentiveness to details.

Desirable Qualifications:

• Master's degree in management/administration from a Western university of equivalent;
• Previous administrative experience at Higher Education Institution

Deadline for submission of applications/resumes is September 19, 2024 inclusive or open until filled

- via our HR Portal (click "Apply" button above)

Please indicate your salary expectations in KZT, net monthly.