Assistant to General Education Program

Department

General Education

Job Type

Administrative

Applicant Type

Citizens of Kazakhstan

Type of Position

Full-Time

Closing Date

May 16, 2024

General Education Program, CHSE is looking for applicants for the following position:

Job Title: Assistant

Division: Academic

Department: CHSE, GE

The position reports to: Associate Dean for General Education

Key Responsibilities and Duties:

• Perform clerical and administrative tasks including drafting letters, memos, reports, and other documents for Associate Dean of GE;
• Schedule and attends meetings, taking notes and recording minutes;
• Receive incoming communication or memos on behalf of associate dean’s office, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff;
• Perform office tasks including maintaining records, answering phones, and maintaining Associate Dean’s and college calendars;
• Receive student requests and process them;
• Provide academic advising to students regarding GE requirements and course registration;
• Manage, organize and update data using database applications;
• Translate documents as necessary;
• Assist with the preparation and conducting recruitment events such as Open House Days;
• Assist with the preparation and conducting various exhibitions, student events, conferences and other college events;
• Maintain schedules for Associate Dean of GE for academics purposes;
• Assist in the process of selection of new  faculty members;
• Perform additional duties as assigned by Dean and Associate Dean of GE.

Required Qualifications:

• Bachelor's degree with 2 years of administrative experience;
• Excellent verbal and written communication skills;
• Excellent organizational skills and attention to detail;
• Excellent time management skills with a proven ability to meet deadlines;
• Ability to function well in a high-paced and at times stressful environment;
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems;
• Extremely proficient with Microsoft Office with the ability to learn new or updated software;
• Fluent English, Russian, and Kazakh;
• Excellent typing skills.

Preferred Qualifications:

Master's degree, with 2 years of administrative experience

Deadline for submission of applications/resumes is May 16, 2024 inclusive or open until filled

- via our HR Portal (click "Apply" button above)

Please indicate your salary expectations in KZT, net monthly.